WHY PEOPLE DO NOT MAKE PRODUCTIVE SCHEDULE ?
By Nehha S Kotharie
The Most Productive People Schedule Out Their Days
Start with a Morning Task
Focus on three Big Tasks
Schedule Calls and Meetings
Follow the 52-17 Rule
Create theme Days
Batch Tasks Together
Relax in the Evening.
When it comes to making a daily schedule, most people fall into one of two camps:
The Overscheduler: Their calendars look like a kindergartener’s finger painting. Meetings overlap meetings while reminders for events, breaks, tasks, and more meetings are going off like it’s New Year’s Eve. Their days are determined from the moment they wake up to their evening routine.
The Minimalist: Also known as “The Dreamer”. They’ve got one or two recurring events, but a whole lot of white space so they’re “free” (at least on paper) for long stretches of work.
The problem is that both of these approaches are terrible for their own reasons.
Being overscheduled leaves no time for the inevitable “urgent” tasks that pop up. One task takes longer than you assumed (thanks to the planning fallacy) and your whole day is thrown into chaos.
And the minimalist? They’ve simply offloaded their schedule to some other format—most likely a to-do list, scheduling app, or series of angry emails asking “Where is this?”
The truth is that a good daily schedule is a blueprint for a successful life. Knowing what you’re meant to be doing (and when) creates a sense of purpose, meaning, and focus. It helps you avoid procrastination, stay motivated, and properly manage your time.
If you'd like to create a productive daily schedule that meets your specific needs, follow these steps:
Write everything down. Begin by writing down every task, both personal and professional, you want to accomplish during a normal week. ...
Identify priorities. ...
Note the frequency. ...
Cluster similar tasks. ...
Make a weekly chart. ...
Optimize your tasks. ...
Order the tasks. ...
Not only does taking a few minutes to plan your day each morning help boost personal productivity and get more from your precious time — it can also help your entire team work better together by creating alignment, transparency, and a culture of accountability.
Nehha s Kotharie
Soft Skills Trainer, Graphologist, Parenting Coach.